Sample Receipt Checklist

When logging in samples, laboratories must verify the conditions under which the samples were received. The most efficient way to do this is a checklist within the LIMS. This not only helps automate the process, it also records the checklist automatically, adding to the necessary paper trail for audits.

Several common components for these checklists are:

  • Chain of Custody information (signed, properly filled out and dated, etc.),
  • Sample condition information (i.e. temperature of samples, broken containers, preservatives used, etc.),
  • Cooler information and
  • Comments/notes.

These checklists may be modified as needed by a laboratory. A set list of questions may be seen in the attached video:

Written by Robert Benz (, Sales & Marketing Director for Khemia Software (

Published in HowTo


  1. Jaykishan

    at cell bank we receive patient report before the process could begin to produce autologous cell as per requirment for different treatment is to check several parameter such as hepatitis , HIV , several antibody report etc . can this be automated ? i mean we use to recieve PDF file and check the parameter and cutoff manually . so you think this can be integrated in the LIMS ?? so that we already know if we can begin processing the sample or not . as it get very tedious and time consuming to come every morning and check the report and then begin working on it ?

  2. Robert Benz

    It sounds like you would essentially need to import a chain of custody and automate it somewhat with a checklist. This can be done albeit, Khemia does not work in this segment of the business. I will confess, I am far more used to environmental chemistry and the workflow of environmental related laboratories rather than clinical. We do have several clients that are using an automated CoCs that they import and then have an automated checklist attached that seems to sincerely help the speed and accuracy of the laboratory.

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